Plans and pricing

Two ways to own your system

Subscribe and we carry everything: hosting, running costs, maintenance and new features, for one predictable monthly fee. Or buy it outright and run it your way. Either way, the price is built around your organisation, not taken off a shelf.

Compare the options Book a free consultation
Recommended

Managed Subscription

We install it, host it, run it and keep improving it. You pay an installation fee once, then one predictable monthly fee.

You pay

  • One-time installation fee
  • A fixed monthly fee, agreed in writing

We take care of

  • Servers, hosting, domain and security certificates
  • Every running cost needed to keep the system live
  • Maintenance, bug fixes and security updates
  • New features and changes you ask for, planned with you
  • Daily backups and round-the-clock monitoring
  • Support for your team and training for new staff

Best for: Organisations that want to focus on their business, with no IT team and no surprise bills.

Ask about a subscription
Full ownership

Outright Purchase

You buy the system once and it is yours. We install it, train your people and cover it for the first six months.

You pay

  • One-time purchase price
  • Your own running costs from day one

Included

  • Installation on your server or hosting
  • Training for your team at handover
  • Six months of fixes and support after go-live

After 6 months, paid by you

  • Hosting, domain, servers and every running cost
  • Maintenance, fixes and security updates
  • New features and changes, quoted per request
  • Support visits and call-outs, billed as they happen

Best for: Organisations with their own IT budget or team that want to own the software outright.

Ask about buying

Side by side

Who pays for what, before and after launch day.

Managed Subscription compared with Outright Purchase
Item Managed Subscription Outright Purchase
What you pay to start Installation fee only The full purchase price
Monthly fee Yes, fixed and agreed in writing None to Roote
Hosting, servers and domain Included, run by Roote Paid and managed by you
Running costs Included Yours from day one
Maintenance and bug fixes Always included First 6 months, then billed
Security updates and backups Always included First 6 months, then billed
New features and changes Included, planned with you Quoted per request
Support for your team Included, one number to call First 6 months, then per visit or a care plan
Training At launch and for every new staff member At handover
Who owns the software Roote, licensed to you You
Who owns your data You, always, exportable at any time You, always
Ote Your guide at Roote

Not sure which one is right for you? Here is how most of our clients decide.

If you would rather spend your time running the business than running servers, and you like knowing exactly what you will pay each month, subscribe. Everything after launch is on us.

If you have your own IT people and budget, and you want the software to be yours, buy. We cover you for the first 6 months and stay one call away after that.

Ask Ote which fits you

Indicative prices

Starting points in Tanzanian shillings, to help you plan. Your written proposal sets the exact figure once we know your size and what you need.

What each service includes

Websites and shops

Service Subscribe, TZS Buy, TZS
Managed business website Grows with the number of pages and languages. from 60,000 / month + installation from 350,000 from 1,200,000 one-off
Online shop Grows with the size of the catalogue and the payment methods. from 120,000 / month + installation from 600,000 from 2,500,000 one-off
Booking system Grows with the number of locations and staff calendars. from 120,000 / month + installation from 600,000 from 2,500,000 one-off

Management systems

Service Subscribe, TZS Buy, TZS
Restaurant management system Per branch; grows with staff and modules. from 250,000 / month + installation from 1,000,000 from 5,000,000 one-off
School system Grows with the number of students. from 250,000 / month + installation from 1,000,000 from 4,500,000 one-off
Academy and membership system Grows with the number of members. from 200,000 / month + installation from 1,000,000 from 4,500,000 one-off
Stock and sales system Per branch or shop. from 150,000 / month + installation from 800,000 from 4,500,000 one-off
Rental property system Grows with the number of units managed. from 150,000 / month + installation from 800,000 from 4,500,000 one-off

Mobile apps

Service Subscribe, TZS Buy, TZS
App for your system Grows with platforms (Android, iOS) and screens. from 150,000 / month + installation from 800,000 from 4,000,000 one-off
Ordering and booking app Grows with order volume, platforms and delivery features. from 300,000 / month + installation from 1,500,000 from 6,000,000 one-off

Running and automating

Service Subscribe, TZS Buy, TZS
Care plan for owned systems Grows with the size of the system looked after. from 50,000 / month
Mobile money payments Grows with the number of wallets and banks connected. from 50,000 / month + installation from 400,000 from 1,500,000 one-off
WhatsApp sales and support automation Depends on message volume and what it connects to. Tailored, quoted after a short call
Fixing and rescue Written findings and an estimate before any paid work. from 45,000 / hour
AI assistant for your organisation Grows with the number of questions answered each month. from 200,000 / month + installation from 900,000 from 4,000,000 one-off

All figures are indicative and exclude VAT where it applies. They are not an offer: the price you pay is the one in your signed proposal.

What shapes your price

Two organisations never need exactly the same system. These are the six things that move a quote up or down.

  1. 01

    Size

    Users, branches, students, units or members: the system grows with you, and so does its cost.

  2. 02

    Modules

    You pay for the parts you switch on, not for a bundle you will never open.

  3. 03

    Connections

    Mobile money, SMS, WhatsApp, tax receipts or an app on the Play Store.

  4. 04

    Your own way of working

    Custom screens, reports and rules built around how your organisation runs.

  5. 05

    Moving your records

    Bringing in data from spreadsheets, notebooks or an old system.

  6. 06

    Rollout

    How many people we train, on how many sites, and how fast you need it live.

Questions before you decide

Anything not answered here, ask us directly. A real person replies, usually within the working day.

Contact us
Why do you show "from" prices instead of a fixed price?

Because no two organisations are the same size or work the same way. The figures on this site are where a project usually starts. After a free consultation you receive a written proposal with the exact scope and price, and nothing is billed that is not in it.

What exactly is included in a subscription?

Everything needed to keep the system running and improving: hosting, servers, domain, security certificates, backups, monitoring, maintenance, bug fixes, security updates, support and new features planned with you. You pay the installation fee once and then the monthly fee, and that is all.

What happens after six months if we buy?

For the first six months after go-live we fix any fault and support your team at no extra cost. After that the system, and the cost of running it, is fully yours: hosting, maintenance, fixes, changes and support visits are billed when you need them, or you can take a care plan for a fixed monthly amount.

Who owns our data?

You do, under either option. Your records are kept private, never sold or shared, and can be exported to you in a standard format whenever you ask.

Can we change from one option to the other later?

Yes. Organisations often start on a subscription and buy later, or hand a purchased system back to us to run. We agree the move and its terms with you in writing.

How do we pay?

By bank transfer or mobile money, against an invoice. Subscriptions are invoiced monthly; purchases are paid half at the start and half at handover.

How long does it take to go live?

Ready-made systems such as school, restaurant, stock or rental management are usually live within weeks once your details are in. Custom builds are scheduled in stages in your proposal, so you can open and try each one as it is finished.

Get a proposal built around you

Tell us about your organisation. You will receive a written scope and price for both options, with no obligation.

Request a proposal See our services
Questions?Ask Ote